Help Center
How can we help you?
Find answers to common questions, learn about features, and get started with LeafXtract.
Getting Started
Creating an Account
- Visit the registration page and fill in your details.
- Personal accounts require administrator approval before you can log in.
- Business accounts go through a separate approval process.
- You will receive an email once your account is approved.
Uploading Your First Leaflet
- Navigate to the Upload page from the dashboard.
- Upload a PDF file (up to 100 MB) of a promotional leaflet.
- Optionally specify retailer, country, and currency.
- Multi-page PDFs and ZIP archives of images are supported.
- Click "Process" to start extraction.
Understanding the Extraction Process
- 1PDF Processing (30-60 s): Pages are converted to high-resolution images.
- 2AI Extraction (2-4 min): Our AI analyzes each page to identify products, prices, and promotions.
- 3Validation (1-5 s): Extracted data is automatically validated for accuracy.
- 4Image Extraction (30-90 s): Individual product images are cropped from page images.
Products with high confidence (>90%) are auto-approved; others are queued for review.
Reviewing and Approving Products
- Navigate to a leaflet's detail page to see all extracted products.
- Click on a product to open the review editor.
- The left panel shows the page image with the product's bounding box highlighted.
- The right panel shows extracted data fields you can edit.
- Use keyboard shortcuts: A (approve), R (reject), S (save draft), Alt+Arrow (navigate).
- Approved products are ready for export.
Features
AI-Powered Extraction
- Uses Vision-Language Models (VLMs) to understand page layouts.
- Detects product cards, prices, discounts, and promotional badges.
- Supports multiple languages (Slovenian, Croatian, Serbian, and more).
- No template setup required -- works with any retailer format.
- 95%+ accuracy on well-formatted leaflets.
Product Review Workflow
- Auto-approval: Products above 90% confidence are automatically approved.
- Review queue: Lower-confidence products are flagged for human review.
- Inline editing: Edit any field directly in the review interface.
- Batch operations: Approve or reject multiple products at once.
- Review history: Track all changes made to each product.
Export Options
- CSV: Standard comma-separated values, compatible with Excel and Google Sheets.
- Excel: Native .xlsx format with formatted headers.
- JSON: Structured data format for API integrations.
- Export all products, filtered subsets, or selected items.
- Product images can be included as URLs or base64 data.
Analytics Dashboard
- Processing statistics: leaflets processed, products extracted, accuracy rates.
- Date range filtering with customizable time periods.
- Quality metrics: auto-approval rate, review times, confidence distributions.
API Access and Webhooks
- RESTful API with JWT authentication.
- API keys for B2B integrations.
- Webhooks for real-time notifications (extraction complete, products approved, etc.).
- Full API documentation available at /api-docs.
Settings & Configuration
Adding Your Own AI Provider
- Navigate to Settings > AI Providers.
- Click "Add Provider" and select your provider (Anthropic, OpenAI, Google, Azure, AWS).
- Enter your API key (encrypted and stored securely).
- Set monthly budget limits to control costs.
- Test the connection before saving.
Managing Organization Members
- Navigate to Settings > Organization.
- Invite team members by email.
- Assign roles: Owner, Admin, Member.
- Manage permissions and access levels.
Configuring Webhooks
- Navigate to Settings > Webhooks.
- Add webhook URL and select events to listen for.
- Webhooks use HMAC-SHA256 signatures for security.
- Failed deliveries are retried automatically (up to 3 times).
- View delivery logs for debugging.
API Key Management
- Navigate to Settings > API Keys.
- Generate new API keys for external integrations.
- Keys can be revoked at any time.
- Use the X-API-Key header for authentication.
FAQ
Currently, LeafXtract supports PDF files and ZIP archives containing images (PNG, JPG). PDFs can be single or multi-page (up to 50 pages). Maximum file size is 100 MB.
Our AI achieves 95%+ accuracy on well-formatted promotional leaflets. Accuracy depends on image quality, layout complexity, and language. Products with lower confidence are flagged for human review.
A typical leaflet (4-50 pages) takes 2-4 minutes to process. This includes page conversion, AI extraction, validation, and image cropping. You will see real-time progress updates.
Products that do not meet the confidence threshold are automatically queued for review. You can edit any field, adjust bounding boxes, and re-extract product images. All changes are tracked in the review history.
Yes. All data is encrypted at rest and in transit. Passwords are hashed with bcrypt, API keys are encrypted with Fernet. We follow industry best practices for data security. See our Privacy Policy for details.
Navigate to any leaflet or the products page and click "Export." Choose your format (CSV, Excel, JSON), select which products to include, and download. Large exports are processed in the background.
LeafXtract supports Anthropic Claude (primary), OpenAI GPT-4V, Google Gemini, Azure OpenAI, and AWS Bedrock. You can add your own API keys in Settings > AI Providers.
Yes! Add your own provider API key in Settings to use your preferred model. The platform handles the rest -- prompt engineering, image processing, and response parsing.
Contact support or navigate to Settings > Account. Account deletion removes all your data, including uploaded leaflets and extracted products. This action is irreversible.
Contact Support
Have a question that is not answered here?
Get in touch with our team. We are happy to help with any questions about LeafXtract, your account, or technical issues.